A proforma invoice sets out the terms before the sale is final — for quotes, advance payments, import licenses and letters of credit. Fill in this free template online and download a professional PDF; the wording makes clear it's not a payment demand.
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It's a preliminary document that spells out what a sale would look like — the goods, prices, terms and validity period — before the final invoice is issued. Buyers use it to arrange payment or import approval; sellers use it to confirm a quote in writing.
No. A proforma is an estimate and commitment-in-principle, not a demand. It doesn't replace the commercial invoice and generally can't be used to claim payment or record the sale in accounting. That's why it should be clearly labeled — this template prints "Proforma Invoice" as the document title.
Once the buyer confirms, duplicate the proforma in InvoJar (open it and click Dup), change the title to "Invoice" wording and the number to your final sequence, adjust any quantities, and send. The saved draft keeps all your line items and terms intact.